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Freelance Admin / Project Assistant

Location: Krakow

Type of employments: Freelance/B2B

We're looking for an Admin / Project Assistant for a global logistics and postal services provider.

Key Responsibilities:

PO & Invoice Management: Oversee purchase orders and invoices, ensuring accuracy and timely processing.Coordination: Act as a key link between accounting and project teams, ensuring smooth communication and alignment.Reporting Support: Assist managers with transaction reporting and analysis of previous projects.Budget Tracking: Review purchase orders and monitor remaining budgets across projects.Process Support: Work with existing templates and best practices while maintaining accurate documentation in Excel.

Qualifications:

Previous experience in an administrative, finance support, or project support role.Strong Excel skills and confidence working with data.High attention to detail and strong organisational skills.Proactive mindset with the ability to manage multiple tasks.Good communication skills and ability to work with different stakeholders.

For more details feel free to contact Natalia: natalia.mlodawska@proactiveglobal.com.

Why work with Proactive?

Proactive Global is an industry-leading, specialist engineering recruitment agency focused on the automation, manufacturing, and robotics sectors. We offer tailored recruitment services to a niche client base, ensuring access to high-quality opportunities.

We are committed to equality and diversity, and we operate with honesty, integrity, and impartiality - ensuring every application is assessed on its own merits.

By registering with Proactive, you gain access to some of the most exciting and specialised roles in the market, working with leading global companies. Follow us on LinkedIn and Facebook for updates and download our app for live job alerts.

We look forward to helping you find your next role!

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.

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Facilities Maintenance Specialist

Location: Lomianki OR Annopol
Type of employment: Full-time

We are seeking a Facilities Maintenance Specialist to oversee the maintenance and operational efficiency of multiple company facilities. The ideal candidate will have a strong technical background and experience in facility management within logistics or industrial environments, with a focus on coordination, safety, and continuous improvement.

ResponsibilitiesOversee selected company facilities and manage Facility Management (FM) activities across assigned locationsPlan and coordinate maintenance activities to ensure continuous operation of buildings and technical equipmentSupervise external service providers (technical maintenance, cleaning, etc.) and support internal technical processesExecute technical improvements to enhance ergonomics, workplace safety, and operational efficiencyInitiate and implement solutions to improve facility performance, employee safety, and environmental sustainabilityEnsure compliance with safety standards, regulations, and internal policiesMonitor maintenance schedules, repairs, and refurbishment worksManage budgets, timelines, and quality standards for assigned tasks and projectsCoordinate activities across multiple sites and support operational continuity QualificationsTechnical education (degree preferred in engineering or a related field)Proven experience in a technical role within logistics, industrial, or similar environmentsStrong knowledge of building maintenance, technical systems, inspections, repairs, and renovationsExperience in coordinating external contractors and managing tasks within defined budgets and timelinesGood understanding of safety and compliance requirements in industrial environmentsCommunicative level of English (minimum B1)Strong organizational, problem-solving, and coordination skillsWillingness to travel between company locations

To apply, please send your CV to Natalia at:

Natalia Mlodawska - natalia.mlodawska@proactiveglobal.com.

Why work with Proactive?

Proactive Global is an industry leading, specialist engineering recruitment agency focused on the automation, manufacturing, and robotics sectors. We offer specialist recruitment services to a niche customer base, vetting that our clients offer the best opportunities for your career. Proactive encourages and promotes equality and diversity within the workforce. We act with honesty, integrity, and impartiality, ensuring your application is considered on its own merits and without bias.

When registering with Proactive you will have the opportunity to apply for some of the most interesting, specialist, opportunities in the marketplace, with the biggest companies in the sector. Follow us on LinkedIn and Facebook for industry news and download our app for live notifications about newly listed vacancies. We look forward to helping you find your next role!

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.

Read less

Senior International Sales Manager (Central Europe)

We are looking for an Experienced International Area Manager to drive commercial development and expand our client`s footprint in the assigned territory - Central Europe (Poland, Czechia, Slovakia, Hungary, Lithuania)

The role focuses on active prospecting of public and private clients, including:

Public transport operators, municipalities, and other public-sector organizationsFleet operators, leasing companies, and corporate transport providers

You will coordinate closely with a local agent/distributor representing our company, ensuring alignment on strategy, pipeline development, and sales execution, while reporting directly to the International Sales Manager.

Key Responsibilities:

Actively identify and develop new business opportunities in the public and private sectorsManage the full sales cycle: prospecting, negotiation and contract closureIdentify customer needs with the aim of promoting the range of products produced by the companyExperience with public bids, rules and laws of procurement tenders, processes and analysis (ability to evaluate tender documents in detail and filter those which the company can participate in)Strong technical and product knowledge to explain in detail to potential customersCoordinate and support activities of the local agent/distributorDefine and execute regional commercial strategy in alignment with HQMonitor market trends, competitors, and regulatory requirementsPrepare structured reports, sales forecasts, and pipeline updatesEnsure high standards of after-sales support through the local distributor/agent networkConduct regular visits to key customers and fleet operatorsSupport local marketing events, exhibitions and product demonstrationsCollect market and product feedback and report insights to HQ to support product improvements

Requirements:

4+ years of international B2B sales experience, preferably in bus manufacturing, commercial vehicles or industrial equipmentWillingness to undergo technical product trainingStrong track record in market expansion and business developmentExperience managing or coordinating distributors/agentsExperience with public tenders and procurement processesNative speaker in the language of the Territory assigned; Fluent English; Additional European language is considered a plusAvailability for frequent travel (40-60%)

Technical Skills

Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)Experience with CRM systems and reporting toolsAbility to analyze data, prepare forecasts, and generate structured commercial reports

How to Apply:

For more information on the role, or an informal discussion regarding opportunities we have available, please contact Olga Kubrak on +48 504 517 178 (WhatsApp) or o.kubrak@proactiveglobal.com


Why work with Proactive?

Proactive Global is an industry leading, specialist engineering recruitment agency focused on the automation, manufacturing and advanced technology sectors. We offer specialist recruitment services to a niche customer base, vetting that our clients offer the best opportunities for your career. Proactive encourages and promotes equality and diversity within the workforce. We act with honesty, integrity and impartiality, ensuring your application is considered on its own merits and without bias.

When registering with Proactive you will have the opportunity to apply for some of the most interesting, specialist, opportunities in the marketplace, with the biggest companies in the sector. Follow us on Linkedin and Facebook for industry news and download our app for live notifications about newly listed vacancies. We look forward to helping you find your next role!

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.

Read less